Receptionist / Credit Control Job Reference: 495 Spilsby

Job Title:             Receptionist / Credit Control                     Job Reference: 495

Location:             Spilsby

Job Type:             Permanent & Full time

Salary:                  Salary dependent on experience and skills

Job purpose

Responsibility for all incoming telephone calls through the switchboard and ensuring accurate direction of all calls received. Provide greeting and direction to external visitors. Sales ledger posting of cash, distribution of sales invoices and credit control of the Sales Ledger to the business. Responsibility of petty cash within the business and provide accounting and clerical support to the main office.

Duties and responsibilities

·         Receive incoming telephone calls through the switchboard

Ensure calls to staff are announced by the company and by name

Ensure calls are accurately directed to the relevant department

Ensure calls are answered promptly and courteously

·         Greeting and direction to external customers

Ensure external visitors are greeted politely and in a timely manner

Ensure visitors are recorded on the premises in the visitor’s book

Ensure prompt notification to staff of visitors on arrival

• Sales Ledger/ Credit Control

Cash posted accurately and timely to sales ledger accounts via cheques received and direct receipts to the bank.

Sales invoices raised and distributed by post or email

Collect due and overdue monies promptly and in a timely manner 

Generate monthly Debtor statements and ensure accounts are accurately allocated and posted.

·         Petty Cash

Data recording of Petty Cash transactions

Ensure all expenses are authorized as relevant

Safekeeping of cash

·         Ad hoc administration tasks as and when required and demanded by the business

Sort and distribution of incoming and out-going mail.

Any other relevant administrative task relevant to the main office.

Reconciliation of credit card expenditure

Weekly Hours Report

Weekly Overtime Report 

Weekly Sales and quotes report

Electrical BOM’s

The possibility of getting involved with payroll

Qualifications and attributes

• A very good level of general education
• A good level of verbal and interfacing communication skills
• Ability to offer a high standard of customer service
• A good understanding of accounting principles and numeracy.
• Aptitude for numbers and a high level of accuracy
• Familiarity with accounting procedures and ledgers
• Attention to detail.
• A “can do” attitude

If you are a good team player with the above skills, great attention to details, hard working with a passion to succeed. Please send your CV with covering letter stating why you are the right person to fill this position, to kay@horncastlerecruitment.co.uk